How to Email a Job Application – Visit Here

If you have submitted job applications with an empty body of the message, you have been engaging in improper conduct. You will learn how to email a job application.

Job searching is an extremely emotional endeavor, which is exacerbated for recent graduates who are applying for entry-level positions. To prevent recruiting managers from rejecting your application, you must ensure that you are carrying out all tasks correctly.

The preceding sections instructed you on the format of a curriculum vitae and cover letter. This is an excellent opportunity to review them before learning how to compose an email to a recruiting manager regarding a job application if you have not already done so.

7 Major Parts of Your Job Application Email You Should Take Seriously:

1. Your Email Address
2. The Mail Subject
3. Address/Salutation
4. Body of Mail
5. Email Close
6. Your Unique Signature
7. Attachments

1. Your Professional Email Address

It is clear that you are not merely exchanging messages with a college friend, but rather applying for a professional opportunity. Always keep this in mind when utilizing your mail to submit a job application.

Why should you always keep this in your mind?

Because the proper flow of your email correspondence is ensured when you maintain this comprehension. Constantly keep in mind that your diction and presentation must be formal.

It is not advisable to utilize the email account that you established during your adolescent years to submit your job application. You do not want an application to be sent to a recruiter from jaz2roy@yahoo.com (For the record, that was my adolescent email address). Utilize a professional email address at all times.

What constitutes a competent email? Typically, your name and last name comprise a professional email address (e.g., name.surname@gmail.com, namesurname@gmail.com, and so forth).

Note:

• Ensure that the mailing address associated with your job application (CV+ Cover Letter) is the same as the address used to submit your application.
• It should be possible to access your mail from your mobile device. Upon receiving a response from the recruiting manager, the notification will be sent to you.

2. Subject

Frequently, the job advertisement specifies in detail what should be included in the subject line of the correspondence. Please adhere to the format provided by the recruiter if the subject line of the email is already included.

If the job posting does not specify the subject line for the email, the following is an example of a job application subject: (omit the quotation marks).

• “Richard Okiasi’s Application for the Position of Business Administrator”
• “Business Administrator- Richard Okiasi”
• “RE: Business Administrator- Richard Okiasi’s Application”

Extra:

Certain job postings may request multiple email addresses for the application. In such cases, the first email address can be used as the primary contact and the others can be copied via email cc.

Check Also: Tips to Follow-Up Job Application – Fully Explained

3. Salutation

Constantly maintain a professional demeanor when communicating via email. Saluting with “Hello” is far too informal. You cannot predict how the recipient of your letter will interpret this gesture. Therefore, it is most suitable that you speak formally.

Best Ways to Start a Job Application Email:

• Greetings
• Dear Hiring Manager
• Dear Sir/Madam
• Dear Mr. Richard (If you know the hiring manager’s name)

Useful Tip: How to know a hiring manager’s name

It is possible to deduce the identity (or at least the first name) of a hiring manager from the email address supplied during the application process. The email address associated with this specific job opening includes the first name of the recruiting manager.

You may address your application with the name on the email, such as “Dear Mr. Richard,” in this situation.

4. Body of Mail

It is recommended that the length of the body of your email not surpass three (3) to four (4) paragraphs. A maximum of three (3) paragraphs is sufficient to convey the intended message.

Keep in mind that your resume and cover letter comprise the majority of the information you could include in the body of the email regarding yourself. It is crucial to utilize the body of your correspondence as an opportunity to establish your expertise and provide a compelling introduction rather than leaving it unattended. Therefore, do not expect the hiring manager to peruse a novel you have written.

i. First Paragraph

The purpose of the correspondence should be stated in the first paragraph. The hiring manager is extremely occupied and must attend to a large number of job applications. Proceed directly to the point.

E.g:

• I am submitting my application to FasthireNg for the vacant position of project manager.
• I am writing to submit my application for the unoccupied project manager position at FasthireNg via this platform.
• I am submitting my application to XYZ Company for the administrative assistant position.

ii. Second Paragraph

In this section, you should describe the skill sets that qualify you to contribute significantly to the vacant position. Previous professional experience pertinent to the current position for which you are applying may be included in this paragraph.

This is the appropriate paragraph to include a recommendation from a company employee. Similarly, if you are a contract employee applying for a permanent position, the second paragraph is a suitable location to mention that.

iii. Third Paragraph

This paragraph is reserved for concluding remarks, such as a list of the benefits you believe you can provide the organization or a solicitation for input.

5. Closing Salutation

Maintain a formal tone; avoid concluding your correspondence with:

• Best of luck!
• Have a pleasant day
• Grateful and
• Sincere Best Wishes

Instead, conclude your job application email with phrases such as:

• Kind Regards
• Regards
• Sincerely

6. Your Unique Signature

Instead of physically imprinting your signature as you would on paper, you may instead scan and scan a digital copy of your handwritten signature. The components that comprise your unique signature are your name, address, and phone number. In addition to providing branding and authenticity, your distinctive signature also furnishes your recruiter with means to reach out to you or acquire further information. Links to your online platforms (website, blog, social media handles, etc.) may also be incorporated.

7. Attachments

After your email, verify that you have appended the appropriate documents (CV, cover letter, etc.) by double-checking the contents. Your carefully crafted correspondence should not be sent without the accompanying documents.

What to Write in a Job Application Email:

Entry Level Email for Job Application Sample 1

Email Subject: Richard Okiasi’s Application for Project Manager

Dear Hiring Manager,

This correspondence is in response to your solicitation for applications from suitably qualified individuals seeking the Assistant Project Manager position at FasthireNg.

Since completing my National Youth Service (NYSC), I am currently seeking employment opportunities both domestically and internationally. [Specific first main skill pertinent to the position]; [Second skill]; [Third skill] are areas in which I possess expertise.

My educational heritage and skill set will equip me with the knowledge necessary to contribute immediately to your organization. Regarding the solutions I provide and my professional heritage, I eagerly anticipate our meeting.

• Kind Regards,
• Richard Okiasi
• linkedin.com/in/richardokiasi
• Attachments:
• Richard-Okiasi’s-CV-for-position-of-Project-Manager.pdf
• Richard-Okiasi’s-Cover-Letter-for-position-of-Project-Manager.pdf

Entry Level Email for Job Application Sample 2

Email Subject: [Your Name- Position You are Applying for, Job Reference number (if any)]

Dear Mr./Mrs. [Hiring Manager’s Name]

My candidacy for the role of Biological Laboratory Scientist was endorsed by Dr. Teslim, the research director at Abaddon Corp. Since becoming aware of my published thesis concerning blood infusion in infants, he has consistently offered me the essential guidance and instruction required to pursue a career in biological research.

I hold a Bachelor of Science in Biology from the University of Port-Harcourt and am a recent graduate. Human biology is my primary area of interest, which motivates me to pursue a profession in the biological sciences.

Becoming employed by a reputable organization such as Abaddon Corp. would serve as an excellent commencement to my professional trajectory. My certifications, cover letter, and resume are enclosed for your perusal and consideration.

I would be delighted to meet with you in person to discuss the extraordinary opportunity with your organization and how I might be able to contribute. I anticipate hearing from you shortly.

• Sincerely,
• [Your Name]
• [Unique Signature (if any)]
• Attachments:

Mid Level Professional Email for Job Application Samples

Email Subject: Resume and Cover Letter for Your Consideration

Dear Hiring Manager,

My application is for the Property Attorney position with Indigo. Based on my career experience and the alignment of your job description and requirements, I am confident that I can contribute significantly to your organization.

In my most recent professional role as Property Attorney at J.J Brothers, I oversaw several real estate initiatives on behalf of leading firms in the industry, including Realers Nigeria Limited, iHomes Incorporated, and Lagos Lands Limited. The exposure gained from these experiences has qualified me for this position.

Please find enclosed my certifications, resume, and cover letter for your perusal. Your response is eagerly anticipated.

• Kind Regards,
• Sincerely,
• [Your Name]
• [Unique Signature (if any)]
• Attachments

Frequently Asked Questions: